Lee Kong Chian Natural History Museum
Lee Kong Chian Natural History Museum

JOB OPPORTUNITY: Executive/Senior Executive (Procurement, HR, Donor stewardship) (1 year contract-renewable)

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JOB OPPORTUNITY: Executive/Senior Executive (Procurement, HR, Donor stewardship) (1 year contract-renewable)

The Lee Kong Chian Natural History Museum (LKCNHM) is Singapore’s only natural history museum at the National University of Singapore. We are looking for a self-motivated and hands-on individual to assist in Procurement, Human Resource, and donor related matters.

Duties & Responsibilities:

  • Responsible for procurement in the department
    • To serve as department buyer in e-procurement system
    • To handle the entire procurement lifecycle and provide advice to requestors. This would include request, evaluation and report writing, award and contract management
  • Handle Human Resource related matters
    • Provide end-to-end administrative support in Human Resource matters, including assisting with selection, recruitment, on-boarding, extension, and off-boarding of Full time and Part Time staff
    • To handle HR related matters of Full time Staff, such as Annual Staff appraisals, Annual Staff Declarations, etc.
    • To serve as department leave clerk
  • Responsible for donor related matters
    • To process gifts made to the museum on a timely basis and that all guidelines, policies and procedures pertaining to the processing and receipting of donations are met, thereby ensuring financial integrity and accuracy
    • Preparing of collection reports for donations, necessary documentation, and following up with donation pledge schedules
    • To help in planning, logistics, and execution of donor related events
  • To keep abreast of changes in relevant policies and work processes in the organisation and work with relevant stakeholders to ensure compliance
  • Proactively identify and recommend ways to enhance work processes for improved performance and translate them into plans and actions.
  • To assist the Administrative Manager in duties relating to the LKCNHM Office to ensure smooth daily operations
  • Any other duties as assigned

Requirements:

Qualification

  • A Bachelor’s degree related to Business/Administration/Accounting or equivalent, preferred

Years of Experience

  • At least 3 years of relevant experience in procurement in public sector services and/or HR matters

Knowledge & Skills

  • Competent in Microsoft Office (especially Word, Excel and Outlook) and SAP
  • Able to work independently, possess good problem solving skills, resourceful, and crisis management skills
  • Excellent interpersonal skills, even temperament, ability to supervise effectively
  • Possess ability to effectively and professionally communicate at all levels, both verbal and written wise
  • Demonstrates strong leadership, organizational and management skills
  • Demonstrates ability to handle fast-paced environment with many unpredictable developments and rapid change
  • Meticulous approach to carrying out tasks and possess a positive work attitude
  • A valid Singapore driver’s license will be an advantage

Interested candidates please apply here: https://nuscareers.taleo.net/careersection/jobdetail.ftl?job=0095L&lang=en

Application will end on 26th Nov 2018.

Please be informed that only shortlisted candidates will be contacted.